POLICIES, PROCEDURES and WAIVERS
By registering for any class, session or program at The Dance Center, all students and parents/guardians indicate their awareness, acceptance and consent of all studio Policies, Procedures and Waivers as detailed on this website, which may be supplemented or amended from time to time. In the event of a mid-session supplementation or amendment of the within Policies, Procedures and Waivers, notification will be sent to all active accounts by email.
TUITION PAYMENT POLICIES - SEPTEMBER TO MAY SESSION:
There are two tuition options for each regular dance year:
OPTION ONE: Monthly Installment – 9 equal installments – September through May.
OPTION TWO: Semester Installment – 2 equal installments – 1st Semester: September 6 to January 16; 2nd Semester: January 17 to May 24.
There is a separate June tuition that is due June 1 for RECITAL PARTICIPANTS ONLY. The June tuition due will be calculated according to the number of dances each student will be performing in the recital. A separate e-mail in late April will be sent regarding the amount due. The last day for all regularly scheduled classes in the West Chester studio is the Friday before Memorial Day. After that day, only recital rehearsals will continue.
All Monthly Installment and Semester Installment tuition payments are NON-REFUNDABLE and NON-TRANSFERABLE. Dance lessons are a committment from both the parents and students. No monies will be refunded, held on account or transferred to another student no matter what the circumstances or reason (i.e., injury, lack of interest, moving, etc.) Especially when paying for the entire Semester, families must be sure of their schedule as our No Refund Policy is strictly enforced.
The Dance Center accepts Cash, Check, VISA, MASTERCARD, DISCOVER, and DEBIT CARDS for all payments. Families have the option of paying tuition by cash, check or credit/debit card monthly. There is also a convenient option of AUTOMATIC MONTHLY or SEMESTER WITHDRAW. This option gives The Dance Center the right to automatically charge your credit card each month for the Monthly Installment Plan or January 15 for the second Semester Installment Plan. Automatic payments may be set up at the election of parents/guardians and is a convenient option to ensure timely payments and avoid late fees.
Summer Programs have their own tuition schedule. See Program Information for details.
LATE FEE and RETURN CHECK POLICY:
A $10 Late Fee will be added monthly to any account if tuition is not paid before the 10th of the month – this applies to both Monthly and Semester Installtion payments. A $25 Return Check Fee will be charged for any check returned by the bank for any reason.
ADD/DROP CLASS PROCEDURE:
If a student chooses to add or drop a class either as a result of schedule conflict or teacher recommendation, an e-mail must be sent to the studio with all pertinent information regarding the class/day/time of the class drop and/or add.
FOR CLASSES ADDED:
Email notification to the studio is required. Tuition changes will be pro-rated for the remainder of the current Monthly Installment Plan or Semester Installment Plan if the student wishes to participate in the added class(es) immediately.
FOR CLASSES DROPPED - Monthly Installment Plan:
Email notification to the studio is required. All email notifications must be received by the 25th of the month in order for the change to go into effect the following month. After the 25th of the month, no changes in tuition for the following month will be honored.
FOR CLASSES DROPPED - First Semester Installment Plan: Tuition changes will be reflected in the Second Semester.
FOR CLASSES DROPPED - Second Semester Installment Plan: No tuition changes will be honored as refunds are not given for any reason.
MISSED CLASSES & MAKE-UP POLICY:
If parents/guardians so choose, a student may attend a make-up class in the event he or she misses a class due to illness, outside appointments, etc. or when the student is participating in a Brandywine Ballet dress rehearsal and/or performance. Make-up classes may be taken in any other class at or below the student's current level. No formal notification of make-up classes is necessary. It is the responsibility of each family to keep track of classes missed if they so choose. Make-up classes may be taken before or after the missed class. No deductions in Monthly or Semester Tuition Installments will be made for classes missed for any reason.
RECITAL PARTICIPATION POLICY:
Students may participate in the Student Recital ONLY if accounts are current. This includes tuition, late fees and all costs associated with the Student Recital. June tuition (for recital participants only) is due by June 1 – prior to the start of all scheduled recital rehearsals. Students will not be allowed to participate in any recital studio rehearsals, dress rehearsals or recital performances if June tuition is not paid in full by June 1. June tuition is $25 per recital dance each student performs in. For example, if your child is in Elementary Ballet and Elementary Jazz Hip Hop, your June tuition is $50.
The Dance Center may take images (photographs and/or videos) of enrolled students and families that may be used to document activities of The Dance Center. These images may be used in promotional materials, social media accounts and websites of The Dance Center and/or The Village Dance Shoppe. All images are for the exclusive use of The Dance Center and/or Village Dance Shoppe and are property of same. If any parent or guardian does not want their or their child's image used, they must notify and inform the office via email at the time of registration.
WAIVER OF LIABILITY AND MEDICAL RELEASE:
All enrolled students and their parents/guardians consent to the registrant’s participation in The Dance Center’s physical programs, classes, activities and performances, and acknowledge that they are aware of the significant risks and possibility of physical injury associated with participation in such programs, activities and performances. Enrolled students and their parents/guardians recognize and willingly assume such risks. Further, by registering for any class or program at The Dance Center, parents/guardians represent that registrants do not have any illness, disability or impairment that will endanger the registrant or others in connection with the registrant’s participation in the dance programs, classes, activities and performances offered by The Dance Center. Parents/guardians represent that all students enrolled are in good physical condition and do not suffer from any illness, disability or impairment that would prevent or limit participation in any enrolled program, class or activity.
In consideration for The Dance Center’s accepting registrants for its programs, classes, activities and performances, all registrants and parents/guardians release, discharge, indemnify and hold harmless The Dance Center and its owner, employees, teachers and associated personnel from and against any and all claims by or on behalf of the registrant as a result of the registrant’s participation in such programs, classes, activities and performances. All registrants and parents/guardians waive the right to bring any claim or suit and voluntarily release and discharge The Dance Center, its owner, employees, independent contractors and agents from any and all claims, demands, causes of action, liability, damages, costs or expenses arising out of or relating to a registrant’s participation in The Dance Center’s programs, classes, activities or performances.
Parents/guardians authorize The Dance Center, through its staff and personnel, to obtain, consent to and authorize emergency medical care or treatment in the event that such care is necessary or appropriate in the opinion of the staff and personnel for the benefit of a student due to accident, injury or illness. The Dance Center will only exercise such consent and authorization for medical care or treatment in the absence of a student’s parent/guardian and only if it is unable to reach a student’s parent/guardian within a reasonable period of time given the circumstances of the emergency. Parents/guardians will be responsible for making payment of all costs of any such medial care or treatment directly to the hospital, physician or facility providing such care.
In the event of snow or inclement weather, The Dance Center usually follows the West Chester Area School District when determining whether or not to close the studio. These decisions are made for the safety of our students and teachers and we cannot take all personal circumstances into consideration. In the event of a studio closing, students are entitled to a make-up class on another day in the same level or a lower level class if they so choose. No tuition credits or deductions will be made for classes missed due to inclement weather. See MISSED CLASSES & MAKE-UP POLICY for full details.
DROP OFF & PICK UP POLICY:
Students may not arrive earlier than 30 minutes prior to their scheduled class time. The studio is not responsible for any student who is dropped off early or not picked up in a timely manner. Please be considerate: if your child attends the last class of the evening, please arrive early to pick up your child so the studio may close as scheduled. Students must be picked up on time. If an emergency occurs hindering timely pick up, please notify the office. After l5 minutes past the end of scheduled class, a $20 fee will be charged for every half hour that a student is not picked up. Again, the studio is NOT responsible for students who are not picked up on time.
It is a violation of local ordinance as well as a safety hazard to stop at the curb in front of the studio and sit and wait for your child. Please park in designated spaces and walk your child inside the studio. For the safety of all students and families, the speed limit is 5 mph around the building and ONE WAY traffic around the building by using the left entrance of the Business Park off of Westtown Road and continuing clock-wise around the building.
GROUNDS FOR DISMISSAL:
Every student is expected to behave in a disciplined, responsible and courteous manner when on studio grounds, and when participating in studio activities and performances, as well as dress appropriately and neatly for class. Any use of drugs, alcohol or tobacco products will not be tolerated on studio grounds. The Director reserves the right to suspend or expel any student at any time if his or her attitude, conduct, language, appearance, attendance, payment record or the like is judged unsatisfactory. Any consistently disruptive or inappropriate conduct or behavior will be grounds for dismissal at the discretion of the Director. In the event of a dismissal, all tuition and/or recital monies paid to The Dance Center on behalf of a discharged student will be forfeited. Parents/Guardians also must respect the rules, policies and procedures of The Dance Center and abide by driving slow and cautious around the building, parking only in designated parking spaces, and refraining from any rude or aggressive behavior toward any other Dance Center student, family member or staff member. Any and all incidents should be reported immediately to the Director.